Common errors made in Documents

While writing a professional document, the employee should pay a deep attention to the quality of language used. Big grammatical, spelling and structural mistakes are not tolerated within the workplace as it effects negatively the image of both the employee and the company. Here is some common errors found on technical documents you must make extra effort to avoid them:

Spelling: everyone of us has his ups and downs with the spelling, for this reason double checking documents for spelling mistakes is necessary as these mistakes are unpredictable. As a solution, using software with spelling check on is highly beneficial and would help making an end to this problem.

Typoos: this is every employee's worst nightmare. Because of the time pressure while creating documents, it is very likely to strike the wrong key while typing on the keyboard without noticing it. As solution, running the spell check detector again is very effective in tackling this errors, so make sure you use it.

Slang/ nontechnical language: when writing an official work document the language used should be suitable for this type of documents. Plenty of people find it difficult to keep their writing on track and refrain from using completely wrong words from slang or local dialects, and sometime less interesting words such as "bad", "a lot", "thing"...etc. To make sure the document is slang/ nontechnical language free, ask for the help of somebody else (preferably someone with superior writing skills) to read your writing and give his/her feedback before submitting it.

Grammar: this one of the biggest pain in the back employees have, also it is not a skill you can completely master over night. Having a good grammar skills can only be obtained from long and extended educational and practical periods. Grammar mistakes can partly be corrected with tyhe help of word processing software such as "Microsoft Word", but again the help from a good writer would be more advantageous.

How to write a report

Note: This is NOT my own document.
Original source: http://www.lboro.ac.uk/service/ltd/campus/reportwr.pdf

5 Tips For Delivering A Great Presentation

Make sure the letter structure is correct

How to enable the Magnifier

1-    The Magnifier:

The magnifier is a Windows tool allows the user to have an upper window on his monitor showing him/her the content the point at using the mouse in a larger version which you can adjust it to suit your vision condition.

To use “Magnifier” please follow those steps:

Step 1: go to start menu and search “Magnifier

Step 2: click on the result and make sure you have the same result shown in the picture below

Important: the “Dock” or the window showing the magnified parts of the screen must be positioned in the empty space in the picture above (you can’t see it because print screen option do not capture it)

Step 3: change settings from the graphic interface given by the tool

As you can see from the picture above you can change the Dock position and tracking options.

Step 4: choose Minimize or click on “Hide” to hide the settings window and start doing your work.

Example of the tool’s benefits:

Jack has a low vision problem, using the Magnifier tool has helped him easily see contents he couldn’t he was struggling to visualize especially small font text and tiny icons.

Braille Screen Input

How to use Windows Narrator

This handy tool outputs a sound on headphones, speakers or any sound device installed on the computer of text reading chosen by the user; it includes text on screen, dialog boxes, menus and buttons.

To use the Narrator tool follow those steps:

Step 1: go to start Menu and search “Narrator” and click on the result

Step 2: Narrator window will be opened in the down right side of the screen and run automatically with its default settings

To change setting you can check and uncheck any option you see on the window, you can also change the voice settings by clicking on “Voice Settings” or get help by clicking on “Quick Help” or quit the tool choosing “Exit”

Example of the tool’s benefits:

Steve had an accident at work made him lose his sight 2 years ago, with already a large set of IT skills he needed only a tool to help him overcome his disability and interact with computers without having to visualize graphic output, Narrator tool helped by providing vocal notifications of all his actions on the computer.

(important: this is just a functional example and the event included is not actual)