Wednesday, 13 May 2015

Common errors made in Documents


While writing a professional document, the employee should pay a deep attention to the quality of language used. Big grammatical, spelling and structural mistakes are not tolerated within the workplace as it effects negatively the image of both the employee and the company. Here is some common errors found on technical documents you must make extra effort to avoid them:


Spelling: everyone of us has his ups and downs with the spelling, for this reason double checking documents for spelling mistakes is necessary as these mistakes are unpredictable. As a solution, using software with spelling check on is highly beneficial and would help making an end to this problem.

Typoos: this is every employee's worst nightmare. Because of the time pressure while creating documents, it is very likely to strike the wrong key while typing on the keyboard without noticing it. As solution, running the spell check detector again is very effective in tackling this errors, so make sure you use it.

Slang/ nontechnical language: when writing an official work document the language used should be suitable for this type of documents. Plenty of people find it difficult to keep their writing on track and refrain from using completely wrong words from slang or local dialects, and sometime less interesting words such as "bad", "a lot", "thing"...etc. To make sure the document is slang/ nontechnical language free, ask for the help of somebody else (preferably someone with superior writing skills) to read your writing and give his/her feedback before submitting it.

Grammar: this one of the biggest pain in the back employees have, also it is not a skill you can completely master over night. Having a good grammar skills can only be obtained from long and extended educational and practical periods. Grammar mistakes can partly be corrected with tyhe help of word processing software such as "Microsoft Word", but again the help from a good writer would be more advantageous.

How to write a report


Note: This is NOT my own document.
Original source: http://www.lboro.ac.uk/service/ltd/campus/reportwr.pdf

5 Tips For Delivering A Great Presentation


Make sure the letter structure is correct

Saturday, 2 May 2015

How to enable the Magnifier

1-    The Magnifier:
The magnifier is a Windows tool allows the user to have an upper window on his monitor showing him/her the content the point at using the mouse in a larger version which you can adjust it to suit your vision condition.
To use “Magnifier” please follow those steps:
Step 1: go to start menu and search “Magnifier


Step 2: click on the result and make sure you have the same result shown in the picture below

Important: the “Dock” or the window showing the magnified parts of the screen must be positioned in the empty space in the picture above (you can’t see it because print screen option do not capture it)
Step 3: change settings from the graphic interface given by the tool

As you can see from the picture above you can change the Dock position and tracking options.
Step 4: choose Minimize or click on “Hide” to hide the settings window and start doing your work.
Example of the tool’s benefits:

Jack has a low vision problem, using the Magnifier tool has helped him easily see contents he couldn’t he was struggling to visualize especially small font text and tiny icons.

Braille Screen Input


How to use Windows Narrator

This handy tool outputs a sound on headphones, speakers or any sound device installed on the computer of text reading chosen by the user; it includes text on screen, dialog boxes, menus and buttons.
To use the Narrator tool follow those steps:
Step 1: go to start Menu and search “Narrator” and click on the result
Step 2: Narrator window will be opened in the down right side of the screen and run automatically with its default settings
To change setting you can check and uncheck any option you see on the window, you can also change the voice settings by clicking on “Voice Settings” or get help by clicking on “Quick Help” or quit the tool choosing “Exit”
Example of the tool’s benefits:

Steve had an accident at work made him lose his sight 2 years ago, with already a large set of IT skills he needed only a tool to help him overcome his disability and interact with computers without having to visualize graphic output, Narrator tool helped by providing vocal notifications of all his actions on the computer.
(important: this is just a functional example and the event included is not actual)

Natural Reader Text to Speech Overview


How to use On-Screen Keyboard

On-Screen Keyboard is a Windows tool that functions as virtual keyboards that works exactly the same as the physical one but without having to press in keys, instead the user only need to use the mouse to point at the key he wants to press on the graphical interface provided to see the output on the application he is using.
To use the On-Screen Keyboard follow those steps:
Step 1: open start menu and search “On-screen keyboard” and click on the result
Step 2: make sure the tool is working by visually observing the result; the tool must appear like in the picture below

Step 3: test the tool functionality by typing text or performing a windows shortcut (as example I opened Microsoft word and typed a sentence using the “On screen keyboard”)

Example of the tool’s benefits:

Julia suffered from a concussion which affected her movement abilities especially the use of her fingers so she is constantly struggling when using her computer with typing on the keyboard, she can’t move her fingers quickly nor locate the keys she needs to press, now typing has become much easier for her since she got introduced to “On-Screen Keyboard” which allowed her to use only the mouse to interact with the system.
(important: this is just a functional example and the event included is not actual)

How to use Windows Narrator

This handy tool outputs a sound on headphones, speakers or any sound device installed on the computer of text reading chosen by the user; it includes text on screen, dialog boxes, menus and buttons.
To use the Narrator tool follow those steps:
Step 1: go to start Menu and search “Narrator” and click on the result
Step 2: Narrator window will be opened in the down right side of the screen and run automatically with its default settings
To change setting you can check and uncheck any option you see on the window, you can also change the voice settings by clicking on “Voice Settings” or get help by clicking on “Quick Help” or quit the tool choosing “Exit”
Example of the tool’s benefits:

Steve had an accident at work made him lose his sight 2 years ago, with already a large set of IT skills he needed only a tool to help him overcome his disability and interact with computers without having to visualize graphic output, Narrator tool helped by providing vocal notifications of all his actions on the computer.
(important: this is just a functional example and the event included is not actual)

How to activate Onscreen keyboard on Mac OS

1- Open the "system preferences" panel.
2- Click on "International" icon.



3- select the "Input Menu" tab.
4- Check the "Keyboard Viewer" check-button.


5- based on the language enabled on your keyboard setting, the flag of the country will be visible on desktop (In the picture below the language used with the American English). Click on the flag, on the drop down menu click on "Show Keyboard viewer".

6- the Onscreen Keyboard will be available for use.

How to enable Speech Recognition on your Windows Vista PC

Speech recognition is a tool that allows the user to fully control his computer using only his voice without having to press or type or click on anything. To set up Speech recognition tool here are the steps you can follow:

Step 1: go to start menu and search “Speech recognition” then click on the result “Windows Speech Recognition”
Step 2: a window like the one showed below will appear, click on “Next”

Step 3: the next window will ask you to choose your microphone type, choose yours and press “Next” (my Microphone is built into my Laptop)
Step 4: the next window will ask you to set up your microphone providing you with tips about the proper setting, follow the instructions then click “Next”
Step 5: the set up will ask you to record your voice saying a sentence suggested by the set up window and then click on “Next”
 Step 6: make sure the set up was correct (Windows is going to confirm that, see picture below), then click “Next”
 Step 7: Microsoft is going to ask for your help to improve their services by allowing them to review documents, you can choose to Enable or Disable documents review (I have picked not Disable documents review), then click “Next”
 Step 8: you can choose to print references sheet or not, then click “Next”
 Step 9: if you want to speech recognition to run every time you start your computer check “Run Speech Recognition at startup”, if you don’t want to uncheck it, then click “Next”
 Step 10: a window will appear informing you that you have successfully set up Speech recognition and you can start controlling your computer by your voice, Windows will also suggest you learn how to use the tool by taking tutorials, if you want to take them click “Start Tutorial” and if you don’t want to choose “Cancel”
Step 11: make sure the tool is working, see if the tool window appears like the one in the picture below
Example of the tool’s benefits:
Ann lost her arms after a traffic accident, she can’t use a mouse or a keyboard anymore, Speech Recognition helped her control her computer independently and effectively.
(important: this is just a functional example and the event included is not actual)

Voice Recognition Software for the physically disabled

Note: Original copyrights owner details are shown on the presentation's first slide. 

D2) Chosen accessibility tools for users with special needs



Chosen IT tool for visually impaired user:
The most suitable IT tool for a visually impaired user will be chosen based on his/her disability type (poor vision, partly blind or completely blind). For a person with poor vision the Windows Magnifier will be the ideal IT tool because of:
Free and accessible: Windows Magnifier comes already built in the most popular operating system in the world. It can be found on the accessibility tools panel.
Easy set up: one of the best Windows Magnifier advantages is its easy set up requirements, to run it, you can simply search it on the start menu search bar and click on the result for the tool to start functioning.
Screen parts Enlargement: Windows Magnifier can enlarge specific parts of the screen as the cursor hover over them, the size of the magnified area can be modified in the tool setting, this will help altering the functionality based on the degree of the visual impairment.
Chosen IT tool for the text reading:
For the text reading tool, I would recommend the “Natural Reader” because of its numerous qualities such as:
 Free to use and free to download: This tool is free to download from the developer’s website (http://www.naturalreaders.com/index.php) and completely free to use unless the user requires further advanced features available to whom ready to pay.
Reads and opens multiple types of documents: This tool has the capability reading out text directly from Microsoft Word, PDF and other documents formats.
Floating bar: the floating bar helps controlling reading text from a variety of other software application.
Change reading speed: this feature helps adjusting the speed of reading to suit people with different hearing abilities.
Speech with different voices and accents: the user can select one from different voice types based on factors such as sex of the voice (male or female) and the local accents (example: American English or British English).
Chosen IT tool for On-screen keyboard:
Because the two previously mentioned on-screen keyboard tools are with absolutely the same functions and features, we cannot pick one based on quality as both are related to different types of operating systems. Because Windows is the most popular operating system, I will state some of the advantages of Windows On-screen Keyboard.
Easy to set up: to open the on-screen keyboard on windows, you simply need to type “On-screen keyboard” on the search bar in the start menu and click on first result.
All you need buttons: the buttons provided by the On-screen keyboard are not only for writing characters, digits and symbols, but also for opening some utilities and execute some functions.
Easy to use: to press a button on the On-screen keyboard, you simply need to move the cursor over the desired button and click the right button.
Chosen IT tool for physically disabled user:
Taking into account that a physical disability would probably leave the user unable to use some input devices such as the mouse and keyboard. The tool I have chosen was the Windows Speech Recognition tool as it enables the physically disabled user to perform commands to the computer vocally. Some of the best features of this tool are:
Full control over computer: Speech recognition has the ability to listen to commands said by the user and respond to them simultaneously. After each command given, the computer responds with executing it and output the convenient result.

Write and edit text: if the user was willing to type a text on any application, speech recognition will instantly translate the words spoken into written text on the computer. The user can also edit the text written by performing certain commands.